Total Solutions, Inc.

Proposal Development Coordinator/Analyst

Job Locations US-AL-Madison
Posted Date 4 months ago(12/11/2019 7:47 AM)
# of Openings


Proposal Development Coordinator/Analyst

The Proposal Coordinator gathers, researches, organizes, and analyzes information and coordinate information requirements from many sources to generate cohesive and compelling business development proposals and presentations. You will maintain the corporate business development pipeline documents. You will also create and manage proposal schedules and calendars. You will review requests for proposals RFPs to help the team clearly understand and address customer requirements. You will help create proposals by developing, planning, writing, and editing content for proposal materials.

This is an entry level position that will require the successful candidate to learn and apply new concepts and skills. This job will involve learning about solicitation and proposal development processes.


  • Work includes coordinating efforts across several projects simultaneously, requiring self-organization and time management skills
  • Organize, host and participate in team meetings
  • Develop, maintain, and coordinate schedules
  • Create and manage project schedules
  • Schedule resources and facilities
  • Request, collect, and organize information
  • Responsible for maintaining filing system in online portal
  • Develop document outlines and compliance matrices
  • Ensure proposal compliance to requirements
  • Format proposal materials for final production
  • Research topics of interest
  • Edit documents for grammar and content
  • Create proposal templates and other proposal tools
  • Document processes
  • Create document content through interviews with subject matter experts
  • Edit and/or create simple graphics
  • Prepare PowerPoint briefings for meetings
  • Assist Proposal with administrative support
  • Limited weekend and after-hours work may be required for successful performance of this job
  • Complete Association of Proposal Management Professionals (APMP) certification program


  • Bachelor's degree in English, Professional Writing, Contract Management, Journalism, Communications, Marketing or related field
  • One to three years' experience working in government contracting industry preferred
  • Advanced skills in Microsoft Office Applications Word, PowerPoint, Excel, and SharePoint
  • Ability to schedule, prioritize, and manage work efficiently
  • Possess strong organizational and time management skills
  • Knowledge of commonly used proposal concepts, practices, and procedures within the Government contracting industry preferred
  • Demonstrated ability to work as part of a team
  • Excellent written and verbal communication skills
  • Familiarity with Adobe Acrobat desired
  • APMP Foundation certification preferred



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